GS1 Cambodia

GS1 Cambodia is committed to protecting your personal data in accordance with applicable Cambodian laws and international standards. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data, as well as your rights concerning your personal data and how you can contact us.

1. Purposes of Processing and Legal Bases

We may process your personal data for the following purposes:

1.1 To process your registration with GS1 Cambodia, including the issuance of Global Trade Item Numbers (GTINs), Global Location Numbers (GLNs), and conducting related transactions.

1.2 To pursue our legitimate interests or those of relevant third parties, such as building a member database, preparing statistical data about website and application usage, and publicly displaying member status on our website and systems in coordination with GS1 Global.

1.3 To fulfill our legal obligations or public duties as may be required by Cambodian law.

1.4 To comply with relevant regulations and legal requirements, including tax, audit, and legal reporting obligations.

1.5 To process your data in accordance with your consent, if and when such consent is required.

Failure to provide necessary personal data may result in our inability to process your application or maintain our services.

2. Types of Personal Data We Collect

We may collect the following types of personal data, as applicable:.

Identification information: full name, national ID/passport number, date of birth, gender, photograph, signature.
Contact information: address, phone number, email, emergency contact details.
Financial information: bank account number or other payment details.
Organizational information: company name, job title, work location.
Professional background: education, training, certifications, and achievements.
Activity participation: history of involvement in GS1 Cambodia events or initiatives.
Compliance information: data collected in accordance with health and safety measures or legal screenings.
Supporting documentation: e.g., ID or passport copies, proof of registration, business licenses (excluding sensitive data unless explicitly required and permitted).

3. Retention Period

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, or enforce our agreements. Retention may also be guided by applicable legal statutes of limitation or internal policy.

4. Disclosure of Personal Data

We may share your personal data with:

GS1 Global and affiliated organizations to facilitate global standards compliance.
Governmental authorities or regulators where required by law.
Third-party service providers who support our operations under strict confidentiality and data protection agreements.
Partners, auditors, or legal advisors to the extent necessary to carry out our duties or defend our legal interests.

All recipients are required to use your data only for legitimate purposes and to maintain its confidentiality.

5. International Data Transfers

Your personal data may be transferred outside Cambodia, especially when interacting with GS1 Global services or systems. Such transfers may involve jurisdictions that do not offer the same level of data protection as Cambodia. In such cases, GS1 Cambodia will take appropriate steps to ensure adequate protection is in place.

Data may also be stored on cloud platforms located outside Cambodia to facilitate efficient service delivery.

6. Your Rights

Subject to applicable laws, you may have the right to:

Access your personal data.
Request correction or update of inaccurate data.
Withdraw consent (where consent is the basis of processing).
Request deletion or restriction of processing.
Object to data processing under certain circumstances.

Requests regarding your rights can be submitted using the contact details below.

7. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience, analyze website performance, and support marketing efforts. You can manage your cookie preferences through your browser settings. For more information, please refer to our Cookie Policy.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction. These measures include encryption, access controls, and regular security assessments.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our data processing practices. We will notify you of any significant changes through our website or other appropriate channels.

10. Contact Information

If you have questions about this policy or wish to exercise your data protection rights, please contact:

Building No.7D, Russian Blvd, Sangkat Tek Laok 1, Khan Toul Kok, Phnom Penh 12156, Cambodia
Phone: +855 23 88 25 76
Email: info@gs1cambodia.org
Website: www.gs1cambodia.org

Privacy policy